The first one forwards the original message to your DPO to verify if the email can leave your company. No problem. 64% of UK workers admitted to breaching rules by forwarding work emails to their personal email accounts in the months following the introduction of GDPR; MANY UK Businesses are risking penalties by failing to adhere to GDPR legislation. All rights reserved. Now, you can create an exception to this rule, because you don’t want to forward any such emails sent by your DPO or members of your Data Security group. A GDPR breach can result in fines that potentially run into the millions – this financial impact along with the knock on effects this can have for businesses, including reputational damage, the loss of customer loyalty and trust, can be hugely damaging for companies in the long term.”. Office 365, Exchange, Windows Server and more – a spam-free diet of tested tips and solutions. You can understand more and change your cookies preferences here. Posted on Jan 15, 2019. You can also modify this dictionary, adding custom words and phrases that are used in your company. A survey of 1,002 UK workers in full or part-time employment has revealed that a whopping 64per cent of people admitted to having forwarded a customer email to their personal email account in the four months following the introduction of GDPR. surprising. This article is more than 2 years old. Implementing CodeTwo Exchange Rules Pro to centrally manage the flow of incoming and outgoing emails can help you stay compliant with GDPR. Processing is only allowed by the General Data Protection Regulation (GDPR) if either the data … Continue reading Email Marketing Recital 26 explains that: “…The principles of data protection should therefore not apply to anonymous information, namely information which does not relate to an identified or identifiable natural person or to personal data rendered anonymous in such a manner that the data subject is not or no longer identifiable. The GDPR does not apply to personal data that has been anonymised. Latest news straight from the horse's mouth: events, software releases, updates, Outlook help and more. This website uses cookies for web analytics and marketing purposes. GDPR presents an opportunity to ensure your organisation handles personal data responsibly and securely, and forward-thinking organisations will recognise that measures taken to protect personal data can also be applied to corporate data such as intellectual property, financial reports, contracts and business strategy documents. A survey of 1,002 UK workers in full or part-time employment, carried out by technology services provider Probrand.co.uk, has revealed that an incredible 64% of people admitted to having forwarded a customer email to their personal email account in … All that’s left to do is to add another condition that will apply to emails that have at least one attachment. Basically, the principle that processing is prohibited but subject to the possibility of authorisation also applies to the personal data which is used to send e-mails. “…It is clear from these findings that businesses need to do more to educate their employees on the laws surrounding GDPR and data protection. Learn more in our Privacy Policy. Under GDPR, people have the right to erasure, otherwise known as the right to be forgotten. Use this opportunity to tailor email forwarding rules exactly to your requirements. A key reason for the fine was the lack of knowledge and training of staff relating to sending bulk emails. Visit the pricing page to learn more. See how organizations such as Microsoft, tech portals and customers rate CodeTwo products. GDPR Compliant Email Encryption is a key data protection component of the GDPR. Technical documentation, manuals, articles and downloads for all CodeTwo products. One of the major areas of change—and the one that’s been causing email marketers the biggest headache—is the question of how to collect and store consent. Find out how we comply with ISO, GDPR, PCI and other norms and regulations. In CodeTwo Exchange Rules Pro, you can create a rule that applies to messages sent by users within your organization. If the conditions are met, you now want the program to forward these messages to a specific mailbox; however, at the same time, you don’t want them to reach the original addressee. Additionally, it is possible to create another condition that will forward all replies to emails sent by your employees in which they are asking for consent to process personal data. ). A robust email security service is absolutely necessary to enhance protection and maximize compliance with GDPR. Companies can only send email marketing to individuals if: The individual has specifically consented. The number of possible combinations of conditions and exceptions is virtually unlimited. Guides and infographics showing how CodeTwo products can help Office 365 and Exchange on-prem admins. Experts often compare sending emails to posting letters: you compose a message and a delivery address, and then hand it off to someone else to deliver. “Of course, in the vast majority of cases this will have been done with the best intentions, with the employee simply planning to pick up their work at home – but given the amount of publicity around GDPR it is perhaps surprising that more workers (and employers) are not aware of the basics of what is required for GDPR compliance. Therefore, you intend to keep all emails containing personal data, as well as consents and requests pertaining to this type of data, in one place. Robert is often required to email sensitive data. For that reason, you intend to forward all emails that could lead to a possible data breach to your DPO. We believe email privacy should be available to all. With an appropriate tool in place, you can rest assured that all emails are always sent to the appropriate recipient and that no email containing sensitive data leaves your organization. Office 365, Exchange, Windows Server and more - a spam-free diet of tested tips and solutions. This will allow you to react swiftly whenever you receive a request to update or delete personal details or need to prove the validity of received consent, etc. Free Secure Email. Without your recipients opting in to email tracking, GDPR legislation states you can’t use email tracking to tell: What’s in this article? One of these features is advanced email forwarding. emails to their personal accounts didn’t feel they were doing anything their actions) despite the fact that this GDPR Security Tips for Sending Personal Data Over Email. Employers should put in place policies and procedures to assist with GDPR compliance when processing data in emails, including in relation to storage, security and data subject rights. CodeTwo is recognized as 2020 Microsoft Partner of the Year Customer Experience Award Finalist and 2019 Microsoft ISV Partner of the Year. All the info you need about our conference appearances, webinars, product demos, Q&As, contests and more. Most GDPR emails unnecessary and some illegal, say experts. HR News is managed and published by Codel Software Ltd. That's why our code is open source and basic ProtonMail accounts are always free. On the Actions tab, you need to add two actions: Forward message and Block message. When it comes to electronic communication, you need to use every means possible to ensure that this type of data is not disclosed or accessed by any unauthorized persons, including your employees as well as people outside your organization. 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